1. Introduction

SHMV Foundation ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, store, and protect your information when you interact with our website, make donations, or participate in our programs.

Our Details:

• Organization: SHMV Foundation (Registered Non-Profit)
• Address: B 401 Phase 2, Vanasthalipuram, Hayathnagar, Telangana (India) 500070
• Email: support@shmvfoundation.org
• Website: https://shmvfoundation.org/

2. Information We Collect

2.1 Donation Information

When you make a donation, we collect:

• Full name
• Email address
• Phone number
• PAN (Permanent Account Number)
• Donation amount and payment details
• Billing address (if required by payment processor)

2.2 Membership Registration Information

When you register as a member, we collect:

• Full name
• Email address
• Phone number
• Date of birth
• Father's name
• Address
• Any additional information you voluntarily provide

2.3 Automatic Information

When you visit our website, we may automatically collect:

• IP address
• Browser type and version
• Operating system
• Pages visited and time spent
• Referring website information

Note: We currently do not use cookies or tracking technologies, but may implement them in the future with proper notice.

3. How We Collect Information

We collect information through:

• Online donation forms on our website
• Membership registration forms
• Volunteer application forms
• Contact forms and email communications
• Direct interactions at events or programs

4. How We Use Your Information

4.1 Primary Uses

• Donations: Process donations, provide receipts, maintain donation records
• Membership: Manage memberships, communicate about programs and activities
• Communications: Respond to inquiries, provide updates about our work
• Legal Compliance: Maintain records as required by Indian laws and regulations

4.2 Future Uses (with notice)

We may use your information for:

• Sending newsletters and updates about our programs
• Marketing communications about our mission and activities
• Improved website functionality through analytics

5. Information Sharing and Disclosure

5.1 No Third-Party Sharing

We do not sell, rent, or share your personal information with third parties for their marketing purposes.

5.2 Limited Disclosure

We may disclose your information only in the following circumstances:

• Legal Requirements: When required by law, court order, or government authorities
• Service Providers: To trusted service providers who help us operate (payment processors, email services) under strict confidentiality agreements
• Protection: To protect our rights, property, or safety, or that of others

5.3 Anonymous Information

We may share aggregated, anonymous information that cannot identify you for research, reporting, or promotional purposes.

6. Data Retention

6.1 Retention Periods

• Donor Information: We retain donation records for 2 years from the date of donation
• Member Information: We retain membership information as long as you remain a registered member
• General Inquiries: We retain correspondence for as long as necessary to respond to your inquiry

6.2 Deletion

After the retention period, we securely delete or anonymize your information unless required to retain it by law.

7. Data Security

7.1 Security Measures

We implement appropriate technical and organizational measures to protect your information:

• Secure data storage systems
• Access controls limiting who can view your information
• Regular security assessments
• Secure transmission of sensitive information

7.2 Limitations

While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security.

8. Your Rights

Under Indian data protection principles, you have the right to:

• Access: Request information about what personal data we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your information (subject to legal requirements)
• Objection: Object to certain uses of your information
• Withdrawal: Withdraw consent for optional communications

To exercise these rights, contact us at support@shmvfoundation.org.

9. Children's Privacy

Our programs involve educational activities with children, but we do not knowingly collect personal information from children under 18 through our website. If we become aware that we have collected such information, we will take steps to delete it promptly.

10. International Transfers

Your information is stored and processed in India. If you are located outside India, please be aware that your information will be transferred to and processed in India.

11. Changes to Privacy Policy

11.1 Updates

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of material changes by:

• Posting the updated policy on our website
• Sending email notifications to registered users (if email addresses are available)

11.2 Effective Date

Changes become effective immediately upon posting unless otherwise specified.

12. Third-Party Services

12.1 Current Status

We currently do not use third-party analytics, advertising, or tracking services.

12.2 Future Implementation

If we implement services like Google Analytics, social media plugins, or similar tools in the future, we will update this policy and provide appropriate notice.

13. Contact Information

13.1 Privacy Questions

For any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

SHMV Foundation
B 401 Phase 2, Vanasthalipuram, Hayathnagar, Telangana (India) 500070
Email: support@shmvfoundation.org
Website: https://shmvfoundation.org/

13.2 Response Time

We will respond to your privacy-related inquiries within 30 days of receipt.

14. Governing Law

This Privacy Policy is governed by the laws of India and the state of Telangana. Any disputes arising from this policy shall be subject to the jurisdiction of courts in Hyderabad, Telangana.